Job Supervisor of Administrative Services

We are honoured to be again selected as one of B.C.'s Top Employers.

If you are looking for an opportunity to contribute your experience, knowledge, and passion in a meaningful way, CLBC is the place for you!

Community Living British Columbia (CLBC) is a Crown corporation responsible for arranging supports and services for adults with developmental disabilities and their families. CLBC staff strive to advance the vision of Communities of belonging, lives with connection.

Status/Term: Temporary/Auxiliary - Anticipated XX hours bi-weekly to date
Classification/Salary: Clerk R15: Position starts at $32.31 hourly plus a temporary market adjustment of $1.22 hourly
Location: Kelowna (Hybrid after passing a 6-month probation)
Team: SC Okanagan Local 1

At CLBC, we are committed to fostering a diverse, equitable, inclusive, and accessible workplace. We encourage applications from all people with relevant skills, including women, Indigenous peoples, persons with disabilities, racialized people, and those who identify as 2SLGBTQ2+IA. For accommodation needs, please contact Write to the company at any stage of the hiring process.

Visit our Careers at CLBC page to learn more about working at CLBC, what we offer, and tips for the interview process.

About the role:

As a Supervisor of Administrative Services at CLBC, you are responsible for developing, organizing and supervising financial and administrative functions related to the team. You are responsible for understanding the roles of staff and assuring that the office administrative systems confirm with CLBC's vision, mission, and values in its day to day operations.

Key responsibilities:

• Directly supervising 1-6 administrative support staff within the office or satellite locations
• Assigning and reviewing workload priorities, accuracy, timeliness and progress
• Resolving work priority conflicts to ensure efficient and effective service delivery
• Tracking and monitoring contract expenditures and liaising with CLBC Accounts and service providers
• Providing job training and orientation to administrative support staff
• Providing financial support, budget tracking and processing of all expenses for Community Council
• Maintaining furniture and equipment inventory and arranging for disposal, maintenance, and cleaning of furniture and equipment, as well as identifying where repairs, replacements or upgrades are required
• Advising on and interpreting Collective Agreements and other human resource policies for administrative staff; ensuring Collective Agreement provisions are administered according to policy, and assisting the manager in these areas as needed
• Participating on project teams involved in the development, testing and maintenance of new business processes
• Participating in meetings and on various committees
• May provide confidential administrative support to the Manager and Director of Regional Operations

What you will bring:

• Grade 12 diploma or equivalent education and the completion of a Business College or a Secretarial course or five years related experience, education and/or training in clerical or administrative support
• Experience or training in keyboarding and other standard computer applications (such as MS Word, MS Excel, MS Access and the Internet)
• Typing speed: 50WPM minimum
• Supervisory experience

We are also looking for:

• Demonstrated applied leadership experience, including motivating and managing employees
• The ability to clearly and effectively communicate at a level consistent with the group or individuals, with demonstrated patience and tolerance
• Experience leading the output of the group through collaborating with management and staff
• A proven ability to demonstrate tact, diplomacy, and influence while supervising, directing and training staff
• The ability to establish and maintain positive and productive working relationships with colleagues and service providers
• Excellent organization and time management skills

Additional Info:

• Successful applicants are subject to a Criminal Record Check.
• An eligibility list for internal candidates may be established.

Closing date: